Executive Committee Meetings of the IEA Large Tokamak and Poloidal Diverter Implementation Agreements to be held in San Diego, CA,
June 3-4, 2008. 

The meeting will take place at General Atomics in San Diego, California USA from
Tuesday, June 3, 2008 to Wednesday, June 4, 2008.

Participant Requirements

Participants to the IEA ExCo meetings must make sure that they perform the following actions (in chronological order).

1. Visa Information: For those participants who require a visa in order to enter the U.S. you must submit the Non U.S. Citizen Form no later than April 11, 2008. Once this form has been submitted an invitation letter will be shipped to you as quickly as possible. Immediately upon receiving the invitation letter and supporting documents the participant is required to arrange for a U.S. Consulate interview as directed in the invitation letter. This action begins the visa process. Due to recent changes in the visa application procedure, the processing time for a visa has increased significantly. Unfortunately neither the U.S. Department of Energy or the sponsoring organizers can guarantee a visa will be issued in time to attend the meeting. If you have any questions regarding the visa process you may contact Brenda Bowman, International Relations Coordinator at bowmanfusion.gat.com Citizens of certain countries (visa waiver countries) do NOT need U.S. visas for entry.
   These countries are: Andorra Iceland Norway Australia Ireland Portugal Austria Italy San Marino Belgium Japan Singapore Brunei Liechtenstein Slovenia Denmark Luxembourg Spain Finland Monaco Sweden France the Netherlands Switzerland Germany New Zealand United Kingdom (also, Canadian citizens do no need visas).
   For verification on visa waiver countries see the following site: http://travel.state.gov/vwp.html. Citizens of these countries must make sure that they have machine readable passports (see the same site for more details).
   
   
2. Complete and submit the non-U.S. Citizen form by April 11, 2008, if you need a visa or by April 25, 2008, if you do not need a visa. Note that submissions after this date can be accepted, but there is no guarantee that approval for entry to GA will be completed before the meeting.
   
   
3. Make reservations at hotel of your choice.
   
   
4. Complete and submit the registration form by May 16, 2008.
   
   
5. Complete and submit the cyber access form by May 16, 2008. The completed form should be printed out, signed and faxed to Kristi Keith at General Atomics.
   
   
6. Contact Punit Gohilto submit title of presentation, if any. See agenda for updates.
   
   
7. Arrive at the GA visitor reception center by 8:00 A.M. of the first morning of the meeting to pickup badge. (see map of GA)
   
   Note: It is extremely important that all forms be filled out by the
   deadline dates.